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Tampa City Council workshop

Thursday, July 22, 2010

10:00 a.m. session


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11:25:00 >>THOMAS SCOTT: So this afternoon, we'll be here all

11:25:38 morning.

11:25:40 >>BONNIE WISE: I do have an afternoon meeting that I

11:25:42 may or may not be able to reschedule. But we could try

11:25:43 to get through what we can.

11:25:45 Every department head is not speaking but some are here

11:25:47 in case you have some questions.

11:25:49 So how about we try to do the quick version?

11:25:52 >> Go right ahead.

11:25:55 >>BONNIE WISE: Okay.

11:25:55 This is the second budget workshop.

11:25:59 Bonnie Wise, director of revenue and finance.

11:26:01 And I will try not to repeat too much of what I went

11:26:07 through in the first workshop recognizing that we have

11:26:09 two new council members who I look forward to working

11:26:11 with and I can get with them separately just for the

11:26:14 sake of time.

11:26:15 I am going to give you an overview of quickly where we

11:26:19 are in the general fund, different from where we were

11:26:22 last time, a month ago when we had our first workshop,

11:26:25 anything material that changed.

11:26:27 And you had asked to specifically talk about various

11:26:30 capital projects including what's going on water waste,

11:26:34 water solid waste, and in stormwater.

11:26:37 And you specifically named Steve Daignault is going to

11:26:42 do part of this presentation as well as several of the

11:26:45 department heads in that area.

11:26:48 Let me go through the general fund utility tax.

11:26:52 I believe both of you -- you all had your book from

11:26:56 last time.

11:26:56 >>MARY MULHERN: You didn't give us anything for this

11:27:01 meeting?

11:27:02 >> You have a book.

11:27:05 >>BONNIE WISE: Yes.

11:27:08 You have the handout.

11:27:09 So this could fit into the book we gave you last time.

11:27:12 And I am going to try to highlight some things that

11:27:15 change from last time.

11:27:17 On the revenue side, our projections for revenues when

11:27:19 we were here last time without you having to pull out

11:27:23 your books from last time was a little over 395 million

11:27:26 for projected 2010 so you can see where our projections

11:27:29 on revenues have increased a little bit since we last

11:27:33 met.

11:27:33 And the forecast for '11 has increased in total.

11:27:36 But I wanted to highlight a few areas.

11:27:39 When we met last time we had not received the final

11:27:42 values from the property appraiser.

11:27:44 We have since received those, and property values are

11:27:46 actually down about -- are down, and therefore the

11:27:49 revenues are down about a million seven from when we

11:27:52 were here before.

11:27:54 So we are down to 121-nine.

11:27:57 However we are seeing a little bit of improvement in

11:27:59 the sales tax and the municipal revenue sharing which

11:28:02 has resulted in the projection for fiscal year 10

11:28:05 increasing somewhat, as well as the projections for

11:28:08 '11.

11:28:08 And so that's where you will see --

11:28:12 >>THOMAS SCOTT: Ms. Wise, I don't know whether it's me

11:28:14 or the mike but I can barely hear you.

11:28:17 I'm the only one.

11:28:19 Can you all hear okay?

11:28:21 >>BONNIE WISE: I'll tray to speak up.

11:28:23 >>MARY MULHERN: (off microphone) is this in the budget

11:28:31 book or today's?

11:28:35 >>BONNIE WISE: This is in today's.

11:28:36 I had a similar slide last time so I wanted to point

11:28:38 out what has changed.

11:28:40 >>THOMAS SCOTT: That's better, that's better.

11:28:44 >>BONNIE WISE: On the expense side we had some similar

11:28:47 changes, actually the projection for fiscal year 10 is

11:28:51 very similar, was also 407.3, and the expenses were

11:28:55 about 420 million, so we have had some grants go down,

11:29:00 and a little bit of debt service increases.

11:29:04 In summary, and many of you may remember this from last

11:29:08 time, too -- in summary, surpluses deficit went from

11:29:15 31.8 million to 32.9 million.

11:29:17 So -- I'm sorry, was 32.9 and now at 31.8.

11:29:23 So the difference between the revenues and expenditures

11:29:26 declined somewhat.

11:29:27 We have our savings account, and that's for the new

11:29:30 council members, that was money that we saved this

11:29:32 fiscal year that we are in due to consolidation,

11:29:35 position eliminations, and main one from the operating

11:29:38 rollback to our '09 levels.

11:29:40 And some capital adjustments.

11:29:42 So therefore from our savings account we will use 19.5

11:29:46 million of that as well as 12.3 fund balance.

11:29:54 This is what has happened in property taxes.

11:29:56 This is an updated graph from what you had last time.

11:30:00 So the property taxes are going down to 121.9 as I

11:30:04 mentioned.

11:30:05 It is about a 12.4% decline from last year.

11:30:11 If you might remember from my last presentation, it

11:30:13 previously was about 11% decline.

11:30:15 And so now with the final numbers, it's about 12.4.

11:30:18 You can see we are right at the levels in '05, closer

11:30:27 to that area.

11:30:28 Property values.

11:30:28 This is what has been happening.

11:30:31 And this is way was referring to, the values declining,

11:30:34 and so you can see that the values themselves are very

11:30:38 similar to that which was in fiscal year '06.

11:30:42 We had had a budget change.

11:30:43 And tax reform.

11:30:47 Material changes in the new construction down 24% from

11:30:51 the prior year as well as 53 the prior year before

11:30:54 that.

11:30:54 That is really -- we have not seen obviously recovery,

11:30:58 you just had your CRA meeting.

11:30:59 You heard what's happening in values in the CRAs,

11:31:03 much more extreme in the CRAs than what's happening

11:31:06 city-wide.

11:31:07 However, down 12.4%.

11:31:10 You had as asked about pension.

11:31:13 PID the fire and police pension graph.

11:31:15 This is what's going to be happening.

11:31:17 This is the city's contribution to be fire and police

11:31:20 pensions.

11:31:21 You can see going up to $19.5 million.

11:31:24 And this is the general employees pension.

11:31:27 This is city-wide.

11:31:29 And we had a big hit in this fiscal year that we are

11:31:33 in, '10, and going up to 21.1 million city-wide, and so

11:31:39 we have spoken about this quite a bit.

11:31:40 There has been actuary smoothing techniques that had we

11:31:45 not done that we would have had even greater increases

11:31:48 on what we are seeing now.

11:31:51 Let me go over the enterprise fund.

11:31:57 Some of this we talked about after the six-month

11:32:00 update, want to first go through water, and like I

11:32:04 said, Steve is going to talk about the various capital

11:32:06 projects.

11:32:07 You can see there that water revenues were projections

11:32:10 for '10 is 74.9, and their expenses are similar.

11:32:18 However, for fiscal year '11 we do anticipate an

11:32:22 increase -- you have already, council, as part of the

11:32:25 five-year plan, and there will be a 14% rate increase

11:32:29 effective October 1 in the fourth year of the five-year

11:32:33 plan.

11:32:35 Just to give you a feel for where they are financially,

11:32:39 beginning with their fund balance, and they have their

11:32:42 revenues at 74.8 for fiscal year '10.

11:32:47 Then there are various expenditures.

11:32:48 These are all the expenditures.

11:32:50 Operating, capital, debt service, everything, and you

11:32:53 can see that water is going to be taking some of the

11:32:55 fund balance in fiscal year '10.

11:32:59 We have talked about this quite a bit.

11:33:02 We have seen, of course, the number of customers

11:33:05 decline, as well as the usage decline.

11:33:07 So despite a rate increase this year, we are

11:33:09 anticipating to pull from fund balance.

11:33:12 The fiscal year '11 there are various capital projects

11:33:16 that are going to be added next year.

11:33:19 And Steve will go more into that from a business

11:33:24 replacement of Bruce B. Downs, 54-inch pipeline and the

11:33:29 project blue sink.

11:33:31 So you can see that is reflected in fiscal year '11.

11:33:35 Sorry, I'm going quite quickly but please stop me if

11:33:38 there's something.

11:33:39 For wastewater, weight water revenues are also

11:33:43 anticipated to go up.

11:33:46 That is part of a three-year plan.

11:33:49 It would be the second year of their three-year plan.

11:33:52 And a 12% increase so you can see the revenues are

11:33:55 anticipated to go up as well as the expenditures

11:33:57 somewhat.

11:34:00 Weight water is really in need of some capital

11:34:03 projects; some of which we have provided for in fiscal

11:34:07 year '11 and some of which will probably be coming back

11:34:10 before you in fiscal year '11 in the form of a bond

11:34:13 issue for long-term capital projects.

11:34:17 They have not had the capital dollars that are really

11:34:20 necessary for the condition of their system.

11:34:26 Solid waste, last time we spent a lot of time on solid

11:34:29 waste and we'll try not to go through too much of that

11:34:31 now.

11:34:32 But you can see there on solid waste their expenditures

11:34:35 are going to be greater than their revenues, too.

11:34:38 And so they, too, are going to have to be pulling from

11:34:41 their fund balance in order to balance their budget.

11:34:44 I wanted to give you a quick update on the bond issues,

11:34:48 give you some good news.

11:34:50 You all did approve a refunding for the solid waste

11:34:54 bond issue.

11:34:57 We just this week did get confirmation from assured,

11:35:01 which is the one bond insurer that's still remaining

11:35:03 with an AAA rating and they have been willing to

11:35:07 provide us a commitment.

11:35:08 And so before you on the 29th, you will have

11:35:11 another amendment to that resolution to allow us to

11:35:15 incorporate some provisions from assured, and that will

11:35:19 allow us to save even some more money.

11:35:22 When we came before you before it was about $350,000.

11:35:26 We thought we would save annually.

11:35:28 Now it's looking higher than 400,000 so we are really

11:35:32 eager to get into the market as soon as possible, if we

11:35:34 can.

11:35:34 So we are going to be working with that.

11:35:38 These numbers do not reflect the refunding because it

11:35:40 has not happened yet.

11:35:41 But in fiscal year '11 we'll have debt service savings,

11:35:46 and for several years thereafter as well.

11:35:50 Anything on solid waste?

11:35:51 I want to talk about stormwater.

11:35:53 Stormwater -- and Steve is going to go through this a

11:35:57 little bit about there's going to be some changes in

11:36:00 where stormwater reports to.

11:36:01 But, you know, we know that we have these stormwater

11:36:03 assessments, and also stormwater is funded from various

11:36:08 other sources, and I think that I just wanted to go

11:36:10 through that for you.

11:36:12 The stormwater assessment itself is about $5.7 million.

11:36:16 That's the blue part of this pie chart.

11:36:20 But they also get contributions from the general fund

11:36:23 and from the utility tax fund for their various capital

11:36:26 projects and the operating expenditures.

11:36:29 They also do get some other grant moneys in the other

11:36:32 revenue category.

11:36:33 So I just wanted you to have a better feel -- and this

11:36:39 of this is in your book but down in the detail -- I

11:36:42 wanted you to get a feel of how much of the stormwater

11:36:45 budget is actually funded from those assessments,

11:36:47 because it is less than half.

11:36:51 And those assessments are only to be use for operating.

11:36:55 That's how that assessment structure is created.

11:36:58 And so if you look at this $5.7 million does not quite

11:37:03 cover their operating expenses.

11:37:08 So the general fund, of course, has to make up that

11:37:11 deficit.

11:37:16 I know sometimes it's confusing factors.

11:37:19 Regarding some capital projects, I know that you asked

11:37:22 me about this.

11:37:24 On an ongoing basis, we do look at the various bond

11:37:27 issues that we have issued for capital purposes, as

11:37:30 well as the various pay as you go capital projects.

11:37:34 And we are evaluating all capital projects.

11:37:36 In fact, we have gone through about $136 million of

11:37:41 capital projects in our review.

11:37:44 And sometimes there can be something as simple as a

11:37:46 project that has been completed.

11:37:49 And then there is $30,000 remaining on that project.

11:37:53 That could be used and reprogrammed for something else.

11:37:56 Or it could be something like the bond issue, the 2006

11:38:00 bond issue, and we needed more money for the Bayshore

11:38:05 balustrade and we were able to pull moneys from that

11:38:08 particular bond issue.

11:38:09 So I know this has been something that the citizens

11:38:10 group has asked quite a bit about, and we have been

11:38:13 able to go through that analysis and come up with about

11:38:16 $6.7 million of projects.

11:38:19 But I want you to know that this is something

11:38:21 especially for me coming from the bond world is

11:38:23 something that I really care about and have been going

11:38:26 through on an ongoing basis and making sure that those

11:38:29 bond moneys are spent as well as those utility tax

11:38:31 dollars spent.

11:38:36 Our investing in neighborhood program, this is

11:38:38 something that has been very important for this

11:38:40 administration, and I am pleased to report that we will

11:38:43 have $10 million in this program.

11:38:46 I know this is something that touches all of your

11:38:49 districts, all of our community, and you can see there

11:38:54 how from fiscal year '03 from $2.6 million of investing

11:38:59 in neighborhoods, now really pleased that we will be

11:39:02 about at that $10 million for this particular purpose.

11:39:06 In the area of sidewalks, street signs, traffic

11:39:09 calming, each of those areas will be increasing from

11:39:12 the last fiscal year in order to get to this level.

11:39:15 So very pleased about that.

11:39:18 If you don't have anything on this part, I am going to

11:39:21 quickly turn it over to Steve.

11:39:23 I know we are running out of time.

11:39:24 >>THOMAS SCOTT: Councilwoman Mulhern.

11:39:26 >>MARY MULHERN: I'll try to be quick.

11:39:28 A couple things.

11:39:29 On page 3, where you have the 19 million from a savings

11:39:35 account, I've never heard of a savings account before.

11:39:40 Is that part of what -- where did that -- is that a

11:39:45 general utility fund -- where is that reflected, in

11:39:51 previous years?

11:39:51 Has that always been here?

11:39:54 >>BONNIE WISE: No, it's something we are really proud

11:39:58 of because in fiscal year 10 what we said is we are

11:39:59 consciously cutting our expenses, and this year that we

11:40:03 are in, and those expenses that we are cutting, we are

11:40:06 kind of setting aside -- we are calling it a savings

11:40:09 account.

11:40:09 Setting it aside to help to us balance the fiscal year

11:40:14 '11 budget.

11:40:15 And so I think it was almost exactly the same number,

11:40:18 you know, about a month ago, but it's from the

11:40:22 consolidations that we have done, it's from the

11:40:26 position eliminations, both filled and not filled, it

11:40:29 is from management changes, it is from those conscious

11:40:39 decisions that we have made to cut expenses in fiscal

11:40:43 year '10.

11:40:45 Basically when we started the budget in fiscal year

11:40:48 2010 we already started to save money and you all

11:40:50 participated in that too.

11:40:51 Remember the rollback to fiscal year '09 levels.

11:40:54 And so that is the savings that we are setting aside to

11:40:57 help us balance the '11 budget.

11:40:59 >>MARY MULHERN: So that savings that has all been

11:41:04 saved in this current fiscal year?

11:41:08 >>BONNIE WISE: Yes.

11:41:09 >>MARY MULHERN: Okay.

11:41:10 So where is that showing up in the budget?

11:41:12 For instance, and especially in the media, when the

11:41:16 mayor talks about the shortfall of -- I can't remember

11:41:20 what it is, but I think it was 50 million, one of the

11:41:26 last times we spoke with her, so does that mean that is

11:41:31 already a savings that really isn't a shortfall, we can

11:41:35 already lap that off?

11:41:38 >>BONNIE WISE: If we can get to that page, and I think

11:41:41 you are looking at it, the deficit is 31.8 million.

11:41:46 However, how are we going to fund that 31.8?

11:41:50 We are going to take it from -- there we go -- the

11:41:54 savings account, which is -- would really is part of

11:41:59 our fund balance.

11:42:00 We are going to designate it for this purpose as well

11:42:02 as really pulling it from pure fund balance.

11:42:07 >>MARY MULHERN: So the 31 million-dollar deficit has

11:42:11 now because of that savings, you are saying the deficit

11:42:14 is now going to be 12 million?

11:42:16 >> Well, I'm saying the difference between revenues and

11:42:19 expenses is really 31.8 million.

11:42:21 And how are we going to fund that?

11:42:23 We are going to do that from moneys from two sources,

11:42:27 kind of pulling it from our two different pots of

11:42:29 money.

11:42:29 One is the savings account and one is from our fund

11:42:32 balance.

11:42:32 >>MARY MULHERN: So, really, a $31 million deficit is a

11:42:38 deficit compared to what you projected.

11:42:46 >>BONNIE WISE: The 31.8 million is truly our revenues,

11:42:49 our projected revenues for '11 and our projected

11:42:52 expenses for --

11:42:55 >>MARY MULHERN: You have already saved that money.

11:42:57 Why are you claiming it as a deficit?

11:43:01 I mean -- let me just finish.

11:43:06 Because I wanted to point this out because I have never

11:43:08 seen a savings account before.

11:43:10 And I think as we go through budget, at least from

11:43:14 years that I have been here, that's never been a line

11:43:16 item anywhere.

11:43:17 So it's coming from the budget.

11:43:23 It seems to me if you have already figured out how to

11:43:30 make those savings, I just wanted to point it out.

11:43:34 I understand what you are saying.

11:43:39 I had one other thing before I give up the floor.

11:43:44 There we go.

11:43:47 Go ahead, councilman Miranda.

11:43:49 I can come back when I find my note here.

11:43:55 >>CHARLIE MIRANDA: This is the loss -- I am going to

11:43:57 put, the loss is 31.7 million in revenue, period.

11:44:01 What the administration did is looked into the future

11:44:05 from September's budget of '09 to the upcoming '11 and

11:44:10 took into consideration the moneys that they need to

11:44:12 reduce to meet the obligation for '11 and they cut

11:44:18 expenditures of all kinds by 19.5 million.

11:44:24 So, therefore, it's not money that's in a drawer, it's

11:44:27 not money that's in a savings account, it's money that

11:44:30 was never expended, because if you expended the money

11:44:33 your losses would have been $32 million for '11, not

11:44:38 12.3.

11:44:39 So I have got to commend you and your staff and your

11:44:43 administration for looking forward.

11:44:46 And I would imagine next year you are going to be

11:44:49 looking to do the same thing to have a balanced budget.

11:44:51 Because if but don't, we got a problem with our own way

11:44:55 we do business, and you know and I know and the rest of

11:44:59 us know it must be balanced.

11:45:00 So what you did was you looked forward.

11:45:02 In fact, if I remember part of this reviewing it, you

11:45:09 didn't buy any vehicles in 2012, if I remember, and I

11:45:13 can almost remember the page number.

11:45:15 So when you did that, that's to save money, because in

11:45:18 future years you are not only looking for this year in

11:45:20 2012, you are looking far beyond that as to what's

11:45:23 going to happen to city revenues.

11:45:25 And I concur with what you are doing.

11:45:27 I understand it logically.

11:45:30 And it's the only way to dot.

11:45:31 Because if you continue spending at the rate you did,

11:45:34 then '11 you would have had drastic cuts through every

11:45:39 department, where another 15% of the public funds

11:45:44 wouldn't be there and a lot of projects would go

11:45:46 unfunded.

11:45:48 Thank you.

11:45:48 >>MARY MULHERN: The other thing I just wanted to ask

11:45:52 about --

11:45:56 >>THOMAS SCOTT: So did you understand?

11:45:58 >>MARY MULHERN: Yes, I did, when Mr. Miranda made

11:46:00 that -- kind of said it better than what I was saying.

11:46:04 It's not really a savings account.

11:46:05 And I had never seen that before so I just wanted to

11:46:08 clarify that.

11:46:09 The other question was on page 10 about the capital

11:46:11 funding.

11:46:12 And I think it's fantastic that you are going over all

11:46:15 these capital projects and finding where we are, if

11:46:21 there is funding left.

11:46:23 And I just want to make sure that we are going to see

11:46:26 this, not as -- you know, we are going to see the

11:46:31 individual projects, capital projects, and what year

11:46:38 you are finding this funding, you know.

11:46:41 Where there's money left over that wasn't spent, and

11:46:45 what year that's coming from.

11:46:52 >>BONNIE WISE: I'm not really sure that I can do that.

11:46:53 I mean, I am going to have to sit down with you.

11:46:55 It is moneys from capital projects from various years.

11:46:58 It could be $2,000 here, $200 there, thousands --

11:47:04 hundreds of thousands for a project that just didn't

11:47:07 happen.

11:47:07 I mean, it is scrubbing everything.

11:47:11 So actually, I would have to --

11:47:15 >>MARY MULHERN: I know it's a huge job and I know the

11:47:17 individual departments are going to have to do this,

11:47:19 because they were by departments, all this money that's

11:47:23 been budged.

11:47:24 But I do want to point out that our budget advisory

11:47:27 committee has been looking into this and asking about

11:47:31 this.

11:47:31 And I think that hopefully -- I know this is the last

11:47:36 year of this administration -- but going forward, what

11:47:39 you are doing now is fantastic, that you are actually

11:47:43 going to really balance the books on those capital

11:47:47 projects, because we weren't able to see that in other

11:47:50 years.

11:47:51 I don't think that's been shown to us as we approve

11:47:54 prove a budget for the next year, that we often see

11:47:58 this fund balance left over from some account, but we

11:48:01 never see how much of it is actually planned to be

11:48:06 spent, or bee just know it hasn't been spent yet.

11:48:12 We don't know it's something that is still in the

11:48:13 program.

11:48:14 >> It's you will actually it's something that we have

11:48:17 been doing every year.

11:48:18 We just haven't really highlighted it because that's

11:48:21 partly how we fund our various capital projects to the

11:48:23 next year.

11:48:24 So it is -- it has been an ongoing project.

11:48:28 I would say that maybe we being a little more diligent

11:48:33 as far as the projects, something that was planned, we

11:48:37 are really forcing the departments to evaluate if they

11:48:40 haven't done it in a year or so, are you really

11:48:42 planning to do it?

11:48:43 But it really is something --

11:48:46 >>MARY MULHERN: Well, I'm glad you are doing it and

11:48:48 I'm looking forward to seeing as much of that as you

11:48:50 can show us.

11:48:51 Thanks.

11:48:51 >>THOMAS SCOTT: Any other questions?

11:48:58 >>BONNIE WISE: I will turn it over to Steve Daignault.

11:49:00 >>STEVE DAIGNAULT: Administrator for public works and

11:49:05 utility services.

11:49:06 And I would first like to say welcome to council

11:49:08 members Capin and council members strokes.

11:49:11 Welcome aboard.

11:49:12 I am going to move this forward to about where I am

11:49:14 going to start if you give me just one second.

11:49:17 As you have seen here, our revenues are down.

11:49:31 You realize that -- and you have been aware of them for

11:49:34 some time, and that's occurred both in the enterprise

11:49:37 departments as well as the general fund departments.

11:49:41 Additionally, our staff is down.

11:49:43 It's been greatly reduced.

11:49:44 Nevertheless, we have some really significant capital

11:49:48 projects that we are working on they are all that more

11:49:57 challenging with reduced staffing and funding but this

11:49:59 is a time when we get lots of bids on our projects, and

11:50:02 we get good numbers, good prices.

11:50:05 So again I want to take just a few minutes to show you

11:50:09 some of the significant -- they are all significant,

11:50:12 but the highlighted projects that you will probably see

11:50:13 and hear about in 2011.

11:50:16 And before I do that I just want to go back a little

11:50:19 bit on the last conversation you had with Bonnie.

11:50:23 One thing that's significant about the capital project

11:50:26 funds, many of them are restricted funds.

11:50:29 For example, transportation impact fees.

11:50:33 They are there, but they are there and they can only be

11:50:36 used for certain things, gas tax money can be used for

11:50:39 certain things.

11:50:39 I know you all know that.

11:50:41 But again, I just don't want anyone to think, the

11:50:44 public to think that we can use these moneys to solve

11:50:46 other issues in the budget.

11:50:49 So moving along.

11:50:51 And we are going to start with transportation.

11:50:54 A project you have been hearing about for a long time,

11:50:56 40th Street widening.

11:50:57 We have completed three of the five segments.

11:51:01 And we are working on both the last two, segments A and

11:51:05 C.

11:51:06 Segment S closest down to Hillsborough, it's about 50%

11:51:10 was the last one that we awarded.

11:51:12 We expect it to be done by March of next year.

11:51:15 And segment C, we had the unfortunate occurrence where

11:51:18 our contractor walked off the job.

11:51:20 He defaulted on the contract.

11:51:21 So we brought it back to you and we have now gone with

11:51:25 the contractor who was actually working on A.

11:51:28 He's now picked up the work.

11:51:29 He's finishing up C for us and we expect that to be

11:51:32 done by December of this year.

11:51:36 Along Bayshore, we have a bike lane, pedestrian

11:51:42 improvements and traffic calming project that we are

11:51:43 looking at.

11:51:44 It will be from Rome up to Platt Street, and in that

11:51:49 area where it's currently six lanes we will be going

11:51:52 down to four lanes for traffic calming purposes.

11:51:54 We will be introducing pedestrian crossing areas, and

11:51:57 we will be introducing bike lanes in both directions.

11:52:03 This is a little bit of a section showing you on the

11:52:05 top what will happen between Platt and the Davis Island

11:52:08 bridge, and then from Rome up to the Davis Island

11:52:12 bridge on the bottom.

11:52:13 Again going from six lanes down to four lanes.

11:52:19 In stormwater -- and I'm calling it DPW stormwater.

11:52:23 In a few minutes Irv will talk to you about one of our

11:52:26 consolidation reorganizations that's going on.

11:52:29 But a stormwater project that's been around for a while

11:52:31 is the Stona pond 30th street force main.

11:52:34 This actually goes back to the time when we had all the

11:52:39 storms in 2004, and there's a duck pond piece that is

11:52:44 actually in the county and the do nut pond 30th

11:52:47 street piece is in the county.

11:52:48 This is a collaborative effort with the county.

11:52:50 We have some money from both DEP and Southwest Florida

11:52:54 Water Management District and then county money and

11:52:56 city money.

11:52:57 So this is really a collaborative effort, and again

11:53:00 we'll be moving forward with parts of that project this

11:53:02 year, hopefully it will all get started in 2011.

11:53:06 We also had this canal dredging.

11:53:08 And I mentioned challenging projects.

11:53:11 This is among the most challenging of the projects that

11:53:12 we are looking at.

11:53:15 We are still trying to pin down this EPA grant.

11:53:18 And I say still.

11:53:20 It's about three or four years old.

11:53:22 And we are trying to do everything we can to hold onto

11:53:25 that money.

11:53:26 Additionally, we are looking for a disposal site for

11:53:29 the material that gets dredged.

11:53:31 And that may be a real challenge for us unless we solve

11:53:35 that problem.

11:53:36 We are not going to be able to get our permitting.

11:53:38 So again this is a challenge, engineering challenge.

11:53:42 We are working with a lot of folks trying to get this

11:53:44 resolved.

11:53:45 But it's a project that you will hear some more about

11:53:47 in 2011.

11:53:50 We also have stormwater.

11:53:54 When we put the stormwater department together, among

11:53:56 the things that were most important is where we had

11:53:58 flooding that actually got into houses.

11:54:00 We have worked diligently to try to get any of that

11:54:03 flooding out of people's houses.

11:54:05 This may be and I hope is the last place in the city

11:54:08 where we still, when we have a good downpour, get

11:54:12 flooding that goes into parts of people's houses so

11:54:15 again we are really pleased to be moving forward with

11:54:17 this project.

11:54:18 You all on council will remember we bought a property

11:54:22 over in a that area, put a pump station and pipe

11:54:25 running out to the bay.

11:54:26 So that project Mr. Moving forward.

11:54:31 Drew Park.

11:54:33 While Drew Park is a CRA, the stormwater project is a

11:54:38 lot of it is outside of the CRA so we can't spend TIF

11:54:42 money outside the CRA so this is a stormwater funded

11:54:46 project.

11:54:46 This is another one of the very challenging projects

11:54:48 that we have.

11:54:49 We were hoping to get help, historic flooding in the

11:54:53 Drew Park area, get at way to the north or to the east.

11:54:58 We are not sure yet.

11:54:59 We are still working diligently with our engineering

11:55:02 firm to try to come up with a solution that we all

11:55:04 agree is going to work.

11:55:07 We have got interaction with the county and with FDOT

11:55:10 based on the flow of this water downstream.

11:55:12 We are going to continue to work on that.

11:55:19 Also UCAP, utility improvements projects.

11:55:24 In the water department, we have got all of these

11:55:27 downtown projects.

11:55:28 It's downtown A, downtown B and C, and as you drive

11:55:31 around downtown I know we have all been wrestling with

11:55:35 the road closures.

11:55:36 I am going to show you a picture in a minute that I

11:55:38 hope will give you some relief on that.

11:55:41 Downtown A is about 90% done.

11:55:44 Downtown B and C is about 60% done.

11:55:47 We also have the CIAC project, a big pipeline to bring

11:55:52 water into the downtown area, a and this is about 95%

11:55:55 done, a long with the work that has happened along the

11:55:59 side of it to give neighborhoods increased capability

11:56:03 and service.

11:56:06 We also have a CRA-related -- and this is in the

11:56:12 downtown area here, the Channel District, I'm sorry,

11:56:19 where we are going into York street, out into the port,

11:56:23 and providing some stormwater services.

11:56:25 This is kind of a savings account, if you will, for

11:56:30 future development in the Channel District area.

11:56:34 So what I wanted to show you some of these maps.

11:56:37 And I'm sorry that are they look busy.

11:56:38 Forget about the yellow, all of the yellow things.

11:56:42 That's a bunch of words.

11:56:43 What's important here is where you can see, there's

11:56:46 some purple lines, very few that you can see, and some

11:56:51 green lines.

11:56:51 The purple lines that you see are what is left to be

11:56:53 done in segments B and C, and the green is what's left

11:56:58 to be done in segment A.

11:57:01 All of the black lines are where we are done.

11:57:04 And so we are really pleased to see that although those

11:57:10 lines are showing up there, because again we put a lot

11:57:11 of pipe into the ground, some of these are 100-year-old

11:57:14 pipes or older. We think we are getting ahead of the

11:57:17 next development spurt in the city.

11:57:19 We are trying to get this done before or in between

11:57:22 special events like Gasparilla and those things that

11:57:25 happen downtown, and we are also trying to do it before

11:57:27 high-speed rail and other rail items or projects come

11:57:30 into downtown.

11:57:31 So again, I know it's been very disruptive to a lot of

11:57:35 folks downtown but we are making really good progress

11:57:37 and we are not too far from being finished.

11:57:39 Again, this is downtown A, B and C.

11:57:43 This is the CIAC project.

11:57:46 It's about 95% complete.

11:57:48 Again most of that, just about all wrapped up and in

11:57:51 the ground.

11:57:52 The next one shows the adjacent -- and it's just again

11:57:55 where the black is the solid black, not the dotted

11:57:59 lines, that's all done.

11:58:02 And then this last one is where we are with regard to

11:58:05 the project over in the port, the Channel District.

11:58:09 Again the black shows where we are complete.

11:58:11 And we have got a real time line to get this done

11:58:13 before October when the crews ships come back in.

11:58:20 Okay.

11:58:21 Water department.

11:58:23 What very they got going specifically?

11:58:25 Again they have the UCAP projects, A, B, C, CIAC.

11:58:31 They also have protecting the lower Hillsborough River

11:58:33 which is the MFL's minimum floss, levels.

11:58:38 But these are projects we are required to do.

11:58:40 We are in agreement with southwest Florida water manage

11:58:42 it district to do that.

11:58:43 You are aware of those projects and the funds.

11:58:47 SWFWMD pays for half the project.

11:58:48 We pay for the other half of the project.

11:58:50 And this is the blue sink and the Sulphur Springs

11:58:54 projects that was mentioned earlier.

11:58:56 Additionally the water department has got a number of

11:58:59 pipeline replacements.

11:59:00 And these are pretty significant pipeline replacements.

11:59:03 What's happened again, wave got parts of the city that

11:59:05 are very old, and we have had pipes just breaking and

11:59:09 breaking and breaking.

11:59:10 And so we said we have got to stop doing other work and

11:59:13 we have got to replace these pipes.

11:59:15 There's a number of them listed here.

11:59:18 Himes Avenue.

11:59:19 Bruce B. Downs.

11:59:20 Morrison.

11:59:21 Ballast Point.

11:59:22 Again these are where it's cost us so much money going

11:59:26 in and repairing broken pipes, and we said we have got

11:59:31 to just replace these pipes.

11:59:33 And then we have some of what I call other projects.

11:59:35 We have this Bayshore balustrade.

11:59:38 This is one where we have taken advantage of the good

11:59:41 climate that we are in.

11:59:42 We thought we would only be able to do about half of

11:59:45 the balustrades but they are going to be pressure

11:59:48 cleaned.

11:59:49 They are going to be repaired, any of the balustrade

11:59:51 that's broken or torn away, we are going to repair

11:59:54 them, and then they are going to be seal and coated.

11:59:57 And again because of the good bidding climate we were

11:59:59 able to get the entire balustrade, the whole front of

12:00:02 Bayshore done in this contract.

12:00:04 We have old City Hall window replacement.

12:00:07 The challenge here, of course, is that it's historic so

12:00:10 we have to replace it with wind owes that look like the

12:00:13 old windows.

12:00:16 They will be in this case aluminum and they are going

12:00:18 to be much better, hopefully last us longer, but we are

12:00:21 still having the challenge in that regard.

12:00:25 Some of the challenges hit us even sooner or more

12:00:29 recent because we have had a window fall out.

12:00:32 We had several before but we had a window fall out from

12:00:34 about the sixth or eighth floor not too long ago.

12:00:38 Again this project is not any too soon.

12:00:40 And then fire station 22, again federal grant money.

12:00:44 We are still awaiting for FEMA to release, give us

12:00:48 approval to move ahead with this project, but we are

12:00:51 going to use their money, so we are going to comply

12:00:53 with them.

12:00:55 And we expect to have it constructed in about nine

12:00:57 months.

12:00:58 And then the Zack Street, it's now called the Promenade

12:01:02 of the arts.

12:01:03 We have already two wayed.

12:01:07 That is one of the things we were going to it would

12:01:09 be-way Zack Street and we completed the two-way and we

12:01:13 are in the process now of doing concept development of

12:01:15 what the Promenade of the arts should look like.

12:01:18 And that will be a public involvement project.

12:01:24 At this time, I would like to introduce IRV Lee to

12:01:27 again talk about some of our consolidations.

12:01:29 We have two pretty significant ones.

12:01:31 Be glad to answer questions first.

12:01:33 >>THOMAS SCOTT: Okay.

12:01:35 We are at our 12:00 time.

12:01:36 I have a luncheon in one minute.

12:01:39 So what do you all want to do, council?

12:01:42 >>MARY MULHERN: I think we need to come back at 1:30.

12:01:46 Can you come back at 1:30 be?

12:01:48 >>THOMAS SCOTT: Well, she don't know if she can make

12:01:52 it back this afternoon.

12:01:55 >>YVONNE CAPIN: I cannot but they can, and it's

12:01:57 really -- bloop.

12:02:01 >>BONNIE WISE: I cannot but they can if you and this is

12:02:04 regarding the consolidation.

12:02:05 >>MARY MULHERN: Can Dennis or someone be here for you?

12:02:08 >> How much time this afternoon?

12:02:12 >>BONNIE WISE: They are really close to the end.

12:02:14 >> Five minutes.

12:02:15 >>MARY MULHERN: We could stay if you have to leave.

12:02:17 They do could finish up.

12:02:19 >>THOMAS SCOTT: Okay, then, you can act as chairman.

12:02:26 Okay.

12:02:28 Start with IRV.

12:02:29 And if you all only need an additional five minutes

12:02:33 then you don't have to come back this afternoon, is

12:02:36 that what you are saying?

12:02:37 So we will do that and come back at 5:00.

12:02:42 Thank you.

12:02:42 >>MARY MULHERN: Thanks.

12:02:44 >> Irvin Lee, director of public works.

12:02:49 What I would like to do is to give you a brief overview

12:02:54 of the consolidation initiative involving the three

12:02:59 divisions, two departments, one division, that we would

12:03:02 like to take advantage of the efficiencies of the

12:03:05 return of stormwater and the addition of clean cities

12:03:09 to the public works team to allow folks who operate in

12:03:12 the same physical environment to better coordinate

12:03:16 their work.

12:03:17 We think the efficiencies that we can gain by doing

12:03:19 this will generate some savings.

12:03:24 This is just a brief look at three of our six divisions

12:03:27 in public works.

12:03:28 What we would like to do is to transition operationally

12:03:31 from this existing organizational structure to where we

12:03:36 basically reorganize and consolidate into three new

12:03:41 divisions, all within the public works umbrella.

12:03:48 You will notice on the left there we have improvement

12:03:50 division, which will basically take contract work

12:03:56 that's being done by others, or by folks within public

12:03:59 works, that essentially will result in something that

12:04:02 was not there before.

12:04:05 In the asset maintenance division, we essentially will

12:04:08 maintain and repair our existing right-of-way assets,

12:04:11 the right-of-way environment from property line to

12:04:13 property line, which includes the curb and pavement

12:04:17 areas, streetlights, street signs, markings, all of

12:04:22 those activities which occur today in the right-of-way.

12:04:26 And in our right-of-way response division is probably

12:04:29 our most important element of this whole consolidation

12:04:32 and reorganization because these are the folks who have

12:04:37 our first and initial contact with our customers.

12:04:39 They will mitigate issues that are called in by the

12:04:44 public, whether it be a pothole, a drainage blockage,

12:04:49 or damage to landscaping.

12:04:50 But, again, folks who work in the same operational

12:04:52 environment that we can coordinate their resources and

12:04:56 present solutions more efficiently.

12:05:01 I will be happy to take any questions that you may

12:05:03 have.

12:05:03 >>GWEN MILLER: Questions by council members?

12:05:09 >> Good afternoon.

12:05:17 Brad Baird, water department here to talk to you about

12:05:19 utility services consolidation, which is an effort to

12:05:27 pull together support services from four departments

12:05:32 that you see there, revenue and finance department,

12:05:34 water, wastewater and solid waste.

12:05:36 These are support services for the enterprise fund.

12:05:43 , and credit collections, and then meter-related

12:05:47 services.

12:05:50 I'll show you how the organization looks currently.

12:05:53 With the four departments, we have utility accounting

12:05:58 division understood revenue and finance has the

12:06:02 majority of these services, and then the water

12:06:07 department, waste water department and solid waste

12:06:11 department has a small customer service section that

12:06:14 handles call center and billing work.

12:06:17 So we are moving from this arrangement to where all of

12:06:22 those services come together under the water

12:06:25 department, and specifically become part of

12:06:30 distribution and consumer services division there on

12:06:32 the right-hand side at the bottom.

12:06:38 Finally, the last slide, as we look at in more detail

12:06:44 with the distribution, and the new distribution and

12:06:48 consumer services division, it includes these five

12:06:51 activities -- preventive maintenance, which will also

12:06:55 include the meter reading group, reactive operations,

12:07:01 which includes service requests associated with the

12:07:04 meters, and then a support group that will support both

12:07:09 sides of the operations, the field and the other two to

12:07:14 the right.

12:07:15 And then the last two sections are call center

12:07:17 operations and customer billing credit and collections.

12:07:24 In total, we are projecting to save approximately $6506

12:07:28 with this consolidation.

12:07:30 With that I'll take any questions.

12:07:38 >>CURTIS STOKES: Mr. Baird, a couple questions N.your

12:07:39 boxes in the organizational chart, meter reading was

12:07:43 what?

12:07:44 >> In the last slide?

12:07:46 Let me go back to that.

12:07:48 The meter reading is in the preventive maintenance box

12:07:52 on the left-hand side.

12:07:54 >>CURTIS STOKES: In an effort to cost savings for the

12:08:01 city, to outsourcing the meter reading, the

12:08:05 collections, and credit, and the customer billing

12:08:08 portion what we do?

12:08:11 >>BRAD BAIRD: Actually, yes, we are beginning to look

12:08:15 at different options associated with meter reading, and

12:08:21 they would include automatic meter reading, automated

12:08:25 reading infrastructure as well, possibly another

12:08:29 utility reading meters, and we have retained an expert

12:08:34 to sort out what would be best for Tampa, what is the

12:08:39 best package, financially, and what would be best for

12:08:43 us, because sometimes automated is not the best way.

12:08:46 Sometimes privatizing is not the best way for meter

12:08:49 reading depending on the municipality.

12:08:52 So yes, we are looking at that.

12:08:57 >>CURTIS STOKES: What about for the credit card

12:08:58 collection and the customer billing collections?

12:09:01 >>BRAD BAIRD: The billing credit and collections, we

12:09:04 don't have an effort we have initiated on that.

12:09:07 But as these groups come together and we start to go

12:09:13 through the processes, we will be looking at that in

12:09:16 detail as to how we can improve all of those processes.

12:09:24 >>CURTIS STOKES: I don't know how we recommend it.

12:09:25 >>GWEN MILLER: You make a motion.

12:09:27 >>CURTIS STOKES: I move.

12:09:28 >>JOSEPH P. CAETANO: 650,000, how much of that is in

12:09:32 personnel?

12:09:36 >>BRAD BAIRD: I think almost all of it.

12:09:37 I think close to 600 is personnel.

12:09:39 >>JOSEPH P. CAETANO: 600 personnel.

12:09:43 Thank you.

12:09:43 >>GWEN MILLER: Thank you.

12:09:48 Anything else?

12:09:49 We go to the next motion.

12:09:52 >> That's it.

12:09:56 Thank you very much.

12:10:01 >>GWEN MILLER: Ms. Wise, anybody else?

12:10:06 >>BONNIE WISE: Thank you, Councilwoman.

12:10:07 We are complete with this presentation.

12:10:10 Just if there is any questions.

12:10:11 >>GWEN MILLER: Any more questions, council members?

12:10:15 Okay.

12:10:15 That's it.

12:10:18 Wise ways and I guess we don't need to come back at

12:10:21 1:30 then?

12:10:22 I don't see any need.

12:10:24 >>GWEN MILLER: Know need to come back at 1:30.

12:10:27 >>MARTIN SHELBY: I believe council member Stokes might

12:10:31 want to make a motion, and per council's rules at the

12:10:33 workshop if you do open it to the floor for public

12:10:36 comment, then the motion could be entertained as to

12:10:38 that point, if you like.

12:10:43 It's up to council members.

12:10:44 Do you wish to make a motion?

12:10:51 >> Sure.

12:10:52 >> Then if there's anybody in the public that wishes to

12:10:54 speak.

12:10:55 >>GWEN MILLER: Is there anybody in the public that

12:10:57 wishes to speak on any agenda on the item?

12:11:00 >>CURTIS STOKES: I make a motion for the next

12:11:02 consideration of a board meeting that we look at the

12:11:04 possibility of outsourcing the collection billing

12:11:09 portion for what we are doing in the chart of the water

12:11:15 department.

12:11:15 >> Second.

12:11:17 >>MARTIN SHELBY: If I can, my suggestion would be the

12:11:19 next regular meeting is the 5th of August.

12:11:24 My suggestion is if you would like a staff report on

12:11:27 the subject matter to discuss that, and to learn what

12:11:30 the administration actions are and what the plans are

12:11:35 as far as informational item then that would be

12:11:38 acceptable to have that understood staff reports.

12:11:39 The concern would be initially you want to receive the

12:11:44 information from the administration.

12:11:45 This is an issue of implementation.

12:11:50 And that might be beyond the scope of what City Council

12:11:52 can direct.

12:11:53 But with regard to your ability to inquire, certainly

12:11:57 as a startings point it would be appropriate to have a

12:11:59 staff report on the 26th to give them time to be

12:12:03 able to prepare a response for you.

12:12:04 And at that time you can raise any additional issues

12:12:06 you wish.

12:12:09 >>CURTIS STOKES: Great.

12:12:10 Thank you.

12:12:10 >>MARTIN SHELBY: Is that your motion?

12:12:12 >>CURTIS STOKES: Yes.

12:12:13 >>GWEN MILLER: Motion and second.

12:12:14 All in favor?

12:12:15 Opposed?

12:12:16 >>MARTIN SHELBY: Thank you.

12:12:19 Receive and file?

12:12:21 >> Motion to receive and file.

12:12:23 >> Second.

12:12:23 >>GWEN MILLER: All in favor say Aye.

12:12:25 Opposed, Nay.

12:12:26 >>MARTIN SHELBY: Then I think you are set for 5:01

12:12:29 tonight.

12:12:29 >>GWEN MILLER: We will stand adjourned until 5:01.



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