Shirley Foxx-Knowles, City Clerk
Sandra Marshall,  Lelia Blevins, Deputy City Clerks
Rosemary Hayes, Archives And Records Manager

Mission Statement

The mission of the City Clerk’s Office is to provide quality customer service to members of the public and City staff. The Clerk’s duties are to maintain and protect the records of the City of Tampa in accordance with the City Charter and Florida Statutes. Our goal is to seek and implement the best possible technological solution for access and management of the City’s official records and archives.

Responsibilities

The Office of the City Clerk is responsible for maintaining the official records of City of Tampa Government. These responsibilities include the following functions:

• Prepare City Council Agendas and post on City’s web site
• Document the proceedings of City Council meetings
• Maintain the on-line Agenda documents repository
• Index local laws, ordinances, resolutions, agreements, and deeds
• Update and distribute supplements to the City Code
• Administer Oath of Office for elected officials, department heads, and appointments to boards and committees
• Maintain current appointments to City boards and committees
• Maintain City Executive Orders
• Publish legal notices, recording of official documents with appropriate agencies
• Index City cemetery burials
• Support services for Community Redevelopment Agency, Civil Service Board, and Public Nuisance Abatement Board
• Administrative support services for Code Enforcement Board
• Manage the Archives and Records Division, including: records inventory, schedule, microfilm, storage, disposition and archival for City of Tampa departments