Forms Explained

1. DAILY OBSERVATION REPORT: This report is completed by FTOs on a daily basis according to the FTEP written form schedule. It is designed to rate a probationary officer in all performance categories by the Graphic Rating System (1-7). FTOs comment on performance using the reverse side of the form. COP performance is documented here also as probationary officers perform this activity.
   
   
2. SUPERVISOR'S INTERVAL TRAINING REPORT: This report is completed by FTOs at the end of each training interval according to the FTEP written form schedule. It summarizes the training interval performance 

FTOs use the following guidelines to evaluate the training interval performance of probationary officers in order to determine the overall rate of progress as Satisfactory or Unsatisfactory. The rating percentage is recorded on a Supervisor's Interval Training Report and a FTEP Status Report.

• Intervals 09-12 : 25% of rated categories must be minimally acceptable in order to be rated satisfactory
• Intervals 13-15 : 50% of rated categories must be minimally acceptable in order to be rated satisfactory
• Intervals 16-18 : 75% of rated categories must be minimally acceptable in order to be rated satisfactory
• Intervals 19-20 : 100% of rated categories must be minimally acceptable in order to be rated satisfactory and matriculate to Phase IV
• Intervals 21-23 : 100% of rated categories must be minimally acceptable in two of the three training intervals (not necessarily consecutively) to successfully complete the FTEP and matriculate to a regular squad

EXTENSION ...Probationary officers must show progress in all categories rated as less than acceptable and in addition, he or she must maintain the level of performance in those categories previously rated as acceptable to be rated as satisfactory. Probationary officers must attain 100% of rated categories in any two training interval extension periods to be rated as satisfactory and matriculate to Phase IV.

FTOs should advise FTO supervisors in the event that he or she finds it necessary to deviate from the above guidelines. For instance, a probationary officer fails to backup his or her partner in an arrest. A probationary officer's failure to assist in an arrest is aggravated and may warrant an Unsatisfactory rating for the training interval due to the level of importance.

3. SUPERVISOR'S ALTERNATE INTERVAL TRAINING REPORT: This report is designed to allow supervisors to evaluate the previous two training intervals performance of a probationary officer. It is completed every second training interval according to the FTEP written form schedule by a supervisor. Supervisors have an opportunity to comment on specific performance. This form is used in conjunction with the alternate interval training conference.
   
   

4. TRAINING PLAN FORM: This form is used by FTOs in conjunction with FTO Supervisors to document probationary officer performance deficiencies, response to previous remedial training and mapping of the current remedial training plan. It is used when the depth of deficiencies and remedial training plans are severe in nature and exceed the scope of a Supervisor's Interval Training Report remedial training capacity.
   
   

5. PHASE EXCHANGE FORM: This form is used by FTOs to ensure an accurate and timely exchange of pertinent information regarding a probationary officer's move to their next phase of training. It ensures continuity in remedial training and officer safety factors.
   
   

6. CONTINUATION FORM: This form may be used as a continuation to any of the authorized FTEP forms.
   
   

7. FINAL FTEP TRAINING REPORT: This report is completed by FTO supervisors at the completion of Phase IV, and represents the last two/three training intervals of rated performance of a probationary officer. It indicates whether the probationary officer has or has not successfully completed the FTEP. In the event a probationary officer has not successfully completed the FTEP, supervisors will be required to provide complete documentation and a summary of their failing performance.
   
   
8. EVALUATION OF FIELD TRAINING OFFICER: Probationary officers complete this evaluation during the last training interval of each Phase of the FTEP. They critique the performance of their primary FTO(s) who conducted his or her training.
   
   
9. EXTENSION/TERMINATION REQUEST: Supervisors complete this request by the end of Phase III if it appears an extension or termination is warranted. Supervisors thoroughly document justification for the recommended course of action.
   
   
10. REPORT EXEMPLAR COVER FORM: This form is completed by an FTO according to the FTEP written form schedule. A copy of the probationary officer's written report is attached representing her or his report writing skill level.
    
    
11. PROBATIONARY OFFICER SELF-EVALUATION FORM: Probationary officers complete this form during the last training interval of Phases 1-3. The self-evaluation is used to identify and assist probationary officers with individual needs.
    
    
12. INTERVAL PROGRESS REPORT: This form is completed by an FTO after completing the Supervisor's Interval Training Report. The FTO  places the percentage of minimally acceptable rated categories in the appropriate column next to the probationary officer's name.

Special Designators

Each graphic rating scale (on each of the various evaluation reports) contains three additional designators following the series of numbers.

1. REMEDIAL TRAINING TIME (RTT): RTT is used to refer to the approximate number of minutes per day spent providing "remedial" training. Only "significant time" is entered in this space, i.e., 15 minutes or more on the specific rating category in areas which have already received applicable training.
   
   
2. NOT OBSERVED (NO): Only that behavior which is actually performed and observed during the time frame of the report may be evaluated. By checking NO, FTOs indicate a probationary officer did not perform a task in that rating category and therefore could not be evaluated.
   
   
3. NOT RESPONDING TO TRAINING (NRT): NRT is an evaluation designator which indicates the probationary officer is not improving as a result of training given. Non-response to training may be caused by several reasons:

   A. The probationary officer's abilities may be lacking. 
   B. The probationary officer may have attitude problems. 
   C. The training method being used may be inappropriate for the individual.

NO is given instead of a numerical rating; NRT is given in conjunction with a numerical rating. For example, an FTO observes a performance and then provides instruction to correct or improve the performance. After the instruction has been provided, the FTO observes the probationary officer perform the same task and determines that no improvement has been made. The FTO may provide more detailed and formal instruction in an effort to improve the performance (possibly change the training method). If the probationary officer then attempts to perform the task and still shows no improvement the FTO would add the NRT designator to the evaluation rating. The FTO would continue to provide remedial training and continue to add the NRT designator until the problem is corrected.