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GENERAL APPLICATION FORMS The Basic Special Event Application Form must be completed for every event. The remaining application and planning forms depend on the specific nature of your event. Block Party – Not Gated, No Admission Fee Form is required for any organized neighborhood or public gathering on public right-of-way (streets, sidewalks, or alleys). This application form may or may not include the use of an adjoining Park facility. These events may not be gated for the purpose of charging admission. If that is the intent of your event, please see the Road Festival Form. Organized Competitive Event Form is required for any competitive event like a timed run or road race, a timed walk, a derby – which is a race or contest open to a specified category of contestant, e.g., a bicycle derby, a dog (or other animal) race, etc., or any other event involving a contest of skill(s) and/or strength (tug-of-war), that occurs on public right-of-way way (streets, sidewalks, or alleys), parks or both. Even a sailing or rowing event that utilizes right-of-way or a park facility would fall under this event category. Procession/Parade/Walk – Non-Competitive Form is required for any public or private march, non-timed run or walk, cortege (typically refers to a *funeral procession, but could be used for a “stroll” or “stumble” event like a costumed walk), cavalcade (which typically refers to people on horseback or in carriages in a non-timed procession and also refers to boat parades), autocade (a procession of automobiles), or any other gathering of persons or vehicles that occurs upon public right-of-way intended for vehicular use, park space, or both.(*Funeral Processions are handled directly through the Tampa Police Department and are NOT considered Special Events) Public Assembly Form is required for any public gathering, demonstration, picket, rally, gala, ceremony, celebration, or other gathering of persons upon right-of-way, park space, or both that does NOT occur upon areas of the right-of-way used for vehicular traffic (must be on sidewalks ONLY). This classification would apply to a protest event that occurs on a sidewalk, a sidewalk “walk,” involving no street closures with participants adhering to all traffic control devices, a large-scale corporate picnic in a park, a cultural heritage event in a park, etc. Road Festival – Gated Festival with Admission Fee Form is required for any organized neighborhood or public gathering on public right-of-way (streets, sidewalks, or alleys) that is confined to a designated area that requires an admission fee to enter and participate. Road Festival events are NOT permitted on Park property and are not eligible for city co-sponsorship. CO-SPONSORSHIP REQUEST FORM. The City of Tampa Special Event Co-Sponsorship Application Form is required for any event requesting support from the City of Tampa in terms of manpower, supplies, fee waivers, or any other in-kind services. This application is submitted at the same time as your other completed application forms. PLANNING PACKETS AND OTHER FORMS Alcoholic Beverage Sales (Temporary) Planning Form is required for any event requesting what was formerly referred to as a one-day temporary wet zoning. An applicant may NOT apply for this on City right-of-way and may ONLY apply for this on certain Park Properties including: Al Lopez Park, Centennial Park, Cotanchobee/Ft. Brook Park, Lowry Park, Lykes Gaslight Square Park, NationsBank Park Plaza (a.k.a. Kiley Gardens), Plant Park, Rowlett Park, Tampa Waterworks Park, Cypress Point Park, and Curtis Hixon Waterfront Park. Applicant must be a non-profit organization to apply. All applicants are required to fence in areas of sales and consumption. Applicants may also apply for this status on private property, but must still complete the Alcoholic Beverage Sales (Temporary) planning form, Please be advised glass containers are strictly prohibited at all our facilities. Please also note this application form does NOT replace the official application form acquired through the Land Development Coordination and Zoning Office. That form is located at the following link: http://www.tampagov.net/dept_Land_Development/files/Applications/Special Use 1 Applications/S-1 Temp Alcoholic current/S-1_App_Temp_Alcoholic.pdf with the petition instructions located at the link below: http://www.tampagov.net/dept_Land_Development/files/Applications/Special Use 1 Applications/S-1 Temp Alcoholic current/Instructions_for_SU-1_Temp_Alcohol.pdf Emergency Services Planning Form is required for any event involving gating or fencing of any kind, tents over 10’ x 10’ in size, temporary alcohol sales, any assembly of 50 or more persons, competitive events, events requiring a fire watch, or any other event requiring Emergency Medical Services on hand. Please note this application form does NOT replace the official application form acquired through Fire Marshal’s Office. That form is located at the following link: Fire Permit Requirements, Fees and Application Forms Food Vendor Planning Form is required for any event involving food sales, distribution, and/or giveaways. It is also required if you have food “sampling” events with or without cooking demonstrations. There is a Vending Manual developed by Land Development and Zoning you should review as well that describes vending requirements and the permitting process for vendors during Special Events. Parking and Traffic Control Planning Form is required for any event involving street closures and the use of parking meters. Security Services Planning Form is required for any event involving street closures, temporary alcoholic beverage sales, and for any heavily attended event requiring Tampa Police Officers for crowd control. Please note this application form does NOT replace the official Tampa Police Extra Duty application form acquired through Police Department’s Extra Duty Office. Waste Management, Waste Disposal and Portolet Planning Form is required for any event involving food and/or beverage distribution and sales and for any event required to supply portable toilets for event participants and spectators. CONCEPT PLANS Concept Plans for all events must include (at a minimum): 1) Legend, indicating the Event Name, Proposed Event Date(s) and Operating and/or Street Closure Times and the symbols used on the map (a legend). The Concept Plan should be marked “CONCEPT PLAN.” Please remember incomplete or illegible maps will not be accepted.
2)
Plans should include all physical
structures being placed either in a park or on the street and must further
identify the method of placement, type or material, and dimensions of items
including but not limited to: 3) If your event includes both park space and street closures you should supply separate drawings for each. INSURANCE All events require an insurance policy that names the City of Tampa as an additional insured. Please see the section of the Chapter 28 Code that deals with Insurance Requirements (begins on page 18) for additional details. Insurance must cover the event from set up through the completion of breakdown. It must be submitted no less than two weeks prior to the initial load in date. The insurance acord form is reviewed by our Risk Manager for accuracy, and if approved, and all payments have been made, you will be issued a permit for the event. Failure to get the acord document to the Office of Special Events within that two-week time frame may cause a forfeiture of the event date. OTHER DEPARTMENTAL PERMIT APPLICATIONS AND GUIDELINES
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