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The minimum rental is limited to four hours. No
activities will be permitted to extend beyond 11 :00 p.m. A performance
deposit is required for each permit. Permits are not intended for
recurring activities, therefore, each organization will be limited to
three permits in a calendar year.
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A minimum caretaker fee will be charged for the
first four hours of duty plus one hour cleanup after the event for a
total of 5 hours. Each
hour of duty after the initial four hours will be charged the current
hourly rate
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The use of nails, tacks, staples, etc., will not be permitted to
secure decorations. All decorations must be removed prior to leaving the
facility.
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THE SALE OR POSSESSION OF ALCOHOL IS PROHIBITED. No gambling or games of chance will
be permitted.
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No additional furniture will be allowed in the building and furniture
is not to be removed from the building at anytime. The permittee agrees
to be responsible for leaving the facility in a clean and satisfactory
condition upon the conclusion of the event.
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If required by the Parks Director the permittee shall hire, at its own
expense, a certified law enforcement officer for event crowd control.
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No admission charge or sale of items will be allowed. Commercial
groups are not allowed to use facilities to promote their products,
business, etc.
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Building capacities are based on fire safety codes and are not to be
exceeded for any reason.
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The permittee hereby assures that all programs and activities
implemented at the facility and aimed at the general public will be
conducted on a non-discriminatory basis regardless of an individual's
gender, race, color, or national origin.
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The rental fee, caretaker fee, and performance deposit shall be paid
in full upon signing the rental agreement. There will be a $20 charge
for every returned check. All permits are conditional upon payment.
Checks and money orders are accepted subject to collection. No
out-of-state checks will be accepted for payment. Checks must be imprinted with the name of
the signee. Applicant must provide picture identification, if not paying
with cash.
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No refunds will be made unless a notice of cancellation of the
agreement is put in writing and received in the Parks and Recreation Department office
at least seven days prior to the rental date. If notice is not received
within the seven day period the rental fee is forfeited; However, the
caretaker fee and performance deposit will be refunded. The original white
receipt must be presented for a refund to be processed. The refund
takes approximately four to six weeks and a check is sent in the mail.
Refunds will only be given to the entity whose name appeared on the
payment check or if paid with cash, the person who signed the agreement.
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Disclaimer. As part of the rental agreement, the Permittee agrees to
hold the Permitter harmless, to release the Permitter from and to
indemnify the Permitter against any and all claims or liability for any
loss, damage or injury during the term of the permit. Full details of
this disclaimer are stated in the rental agreement.
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The Parks Director reserves the right to require liability insurance
which lists the City of Tampa as an additional insured during the term
of this permit.
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Discounted Fees. The Parks Director may give a twenty-five percent
(25%) discount on the rental fee if the applicant, user or patron can
show written proof at the time of filing the application, that it is
duly recognized by the Internal Revenue Service as a 501(c)(3)
organization. It must be stated in writing that the exemption is current
and has not been revoked. To be exempt from state sales tax the applicant must produce written proof
i.e. State of Florida Department of Revenue Consumer's Certificate of
Exemption.
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The Parks Director may waive all or part of the rental fee for events
designated by the Mayor as cosponsored by the City, or if the applicant,
user or patron is: (a) a City department, (b) a party to a reciprocal
use agreement with the City, (c) a Neighborhood Watch Organization
officially registered with the Police Department. (d) a Neighborhood
Association officially registered with the Mayor's Office. All requests
must be in writing and on letterhead and signed by the department head,
president or other head official. The discount or waiver shall only
apply to rental fees. not to other fees, charges or deposits.
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If the requested activity is held during non-staffed hours, the Parks
Director shall charge, at the current rate, the caretaker's overtime
wages required to open, close and staff the building.
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