Audit Report 14-02, Facility Management Division, Released

03/18/15
This notice is archived content and this information may no longer be accurate.
The Internal Audit Department released their audit report of the Facility Management Division.

According to its Policies and Procedures, Facility Management’s primary mission “is to perform the essential maintenance, repair, and alteration services necessary to make and keep the City of Tampa facilities operational and in compliance with legal requirements set forth in law or code.” “Priority is given to the operational preservation and reliability of the infrastructure and safety, environmental, and protective systems such as fire alarms and fire protection systems, lighting, elevators, plumbing, heating, cooling, ventilation and electrical systems and the performance of maintenance within program (preventative maintenance) of mechanical equipment.”

Facility Management provides maintenance and repair services for over 500 City buildings, ranging in size from multi-story office buildings to picnic shelters. In addition, Facility Management is responsible for maintaining over 3,300 building components such as HVAC equipment, fire systems, elevators, etc. To manage the work load, Facility Management uses WebTMA, which is a web-based application that captures, assigns, and tracks the results and costs of maintenance requests from user departments, facility inspections, preventive maintenance, and special projects.