- Private Provider Essential Guidance
Florida law provides a method for property owners to obtain plan review and inspection code compliance services through a process that is an alternative to direct municipal services. Referred to as the 'Private Provider' program, it is governed by Florida Statute Sec. 553.791 and is intended to offer an option to complement the traditional review and inspection services provided by municipalities, while ensuring the integrity of a project by licensed code professionals. The law sets forth the essential processes and respective responsibilities of the property owner, the Private Provider, and the City.
The City of Tampa recognizes the use of the Private Provider program. Information for the effective use of the program is included here. If you have additional questions, please contact the City at 813-274-3100, Option 1 or e-mail anytime at CSDhelp@tampagov.net
PRIVATE PROVIDER PROGRAM - Essential Guidance
What kind of projects are eligible to use the Private Provider program?
Effective February 1, 2020, the City of Tampa introduced an enhanced Private Provider program. Under this enhanced program, the owner of a property may opt to use the program for any new construction or alteration project, including properties located in a Special Flood Hazard Area (SFHA), projects for Assembly Occupancies, and Threshold Buildings.
What code compliance can be reviewed by Private Providers?
The Private Provider program only applies to review or inspection for code compliance with the Florida Building Code. It may not be used to review or approve compliance with other codes such as zoning, stormwater, fire, transportation or any local municipal codes. Even for projects that use the program, the City of Tampa will conduct review for compliance with these codes.
How does the program work?
A property owner must engage the services of one or more private, qualified professionals to serve as 'Private Providers' for their project. To use the service for plan review, the owner must notify the City at the time it files its application for a permit. Failing to notify at the time of filing will disqualify the owner from using the program for plan review. To use the service for inspections, the owner must notify the City prior to the first scheduled inspection. An owner may opt to use the program for either plan review or inspections, or both.
Can the enhanced Private Provider program be applied to a project that was initiated before February 1, 2020?
You may request to apply the enhanced Private Provider program to an 'in progress' job ONLY if the City has not commenced any plan review and/or inspection activity on the project.
Does my Private Provider need to be registered with the city?
A Private Provider is required to register with the City of Tampa. Registration requires maintenance of certain licenses and other standards intended to ensure that Private Providers are qualified to perform plan review and inspection activities on behalf of the City.
Does it cost extra to use a Private Provider?
Private Providers are regulated by the City, but the fees they charge for their services are solely at their discretion. Property owners who opt to use a Private Provider must pay for their services independently.
What effect does using a Private Provider have on the cost of a City building permit?
Property owners who opt to use a Private Provider will receive a 30% discount on the fees charged by the City for either plan review or inspections. Typically, plan review constitutes 40% of a permit fee and inspections constitute 60% of the fee.
Will using a Private Provider make the plan exam process faster?
A Private Provider may only review a project for compliance with the Florida Building Code. The City will review each project for compliance with other applicable codes such as zoning, storm water, fire, transportation or any local municipal codes. Depending on the complexity of a project, the use of a Private Provider may not necessarily make the process faster.
Will using a Private Provider make the inspection process faster?
A Private Provider must submit their inspection results to the City to be accepted. The City will process these submissions within 24 hours of the inspection report being uploaded to the City's Accela system.
Where do I go for questions? Helpline?
For additional assistance, please call us during business hours at 813-274-3100, Option 1 or e-mail anytime at CSDhelp@tampagov.net
- Private Provider Registration
The following are details for how to register as a Private Provider. All Private Provider organizations must be registered with the City of Tampa and must keep their information continuously maintained.
To register as a Private Provider, please complete and submit the following documentation. You can email a submission package to CSDHelp@TampaGov.net or in person at the Development Services Center 1400 N. Boulevard.
- Private Provider Registration Form
- Duly Authorized Representative (DAR) Employment Affidavit
- Copy of Florida license for the business entity (screen print from DBPR website is acceptable).
- Copy of the Professional Licenses for each of the DAR personnel regulated by Florida Statutes chapter 481 (Architects), chapter 471 (Engineers), and chapter 486, Part XII (Building Code Administrators and Inspectors). A screen print from the DBPR website is acceptable.
- Copy of Occupational License.
- Certificates of Insurance for Workers’ Compensation and General Liability as required by FS 440.02(8) and FS 553.791(16), respectively.
- Project Submittal Package
Following are the steps required to initiate use of a Private Provider for a building project. The Private Provider must be registered with the City in advance.
A list of the Submittal documents follows. A Project Submittal Package is here: Project Submittal Package
The documents must be uploaded into the Accela building system.
Need help uploading documents? Read the guidance information.
Documents required with building permit application for private provider plan review
- Notice to Building Official - Signed and notarize.
- Duly Authorized Representative (DAR) Personnel Identification - Please complete one form for each DAR.
- DAR Employment Affidavit - Please complete one form for each DAR.
- Plan Compliance Affidavit (required only if Private Provider is handling plan review). This form is required for each submittal and if applicable, each resubmittal (response to corrective comments), and revisions (changes to scope of work).
- Contact Reference Form.
Documents and steps required for private provider inspections
- Scheduling Inspections - The Private Provider must notice the inspection in the Accela system no later than 2:00 PM on the day prior to the private provider inspection.
- Filing Inspection Results - Inspection Reports - Refer to Inspection Report Checklist for specific information.
Documents and steps required for a Certificate of Occupancy or Certificate of Completion (applicable only if Private Provider performed inspections)
- Certificate of Compliance - Must be signed, sealed, and notarized.
- Submit summary document of all completed inspections performed by each DAR, organized by discipline (building, mechanical, electrical, plumbing, etc.) and contain all inspection reports and results (approved, partially approved, or disapproved).
- Upload a comprehensive Final Inspection Report directly into the Accela permit record.
- Document Library
- FEMA Substantial Improvement Package
- Private Providers Registration Checklist
- Project Submittal Checklist
- Inspections Checklist
- Inspections Report Checklist
- Private Provider Registration Form
- DAR Employment Affidavit
- Notice to Building Official
- Notice to Change Private Provider (as applicable)
- DAR Personnel Identification
- Plan Compliance Affidavit
- Contact Reference Form
- Change of Private Provider Firm and/or Services
- Certificate of Compliance
Instructions:All checklists must be submitted with documents.
- Permit Fee Information
As of February 1, 2020, fees for qualified Private Provider projects will reflect a 30% reduction from the cost of a standard building permit fee. The reduced fee for plan review will be processed at the time the application has been accepted. The reduced fee for inspections will be processed prior to the issuance of the permit.
Applicants that engaged Private Providers for projects accepted after July 1, 2019 may apply for a reimbursement in an amount equivalent to 30% of the amount charged for any activity that was effectively performed by a private provider. Please use this refund request form Private Provider Application for Refund.
A request for refund must be received by June 30, 2020.