Tampa Public Art - Art Selection

Program staff will make a recommendation to the Public Art Committee addressing the budget, type of artwork, the number of artworks or projects, the method of selection, the panel composition and names of panelists, honoraria and other expenses related to art work selection. Prior to convening an art selection panel, the Public Art Committee will approve the recommendation (see form in Appendix).

Acquisition Methods

Categories of artwork to be selected/number of works/projects include:

  • Commission

  • Purchase

  • Conservation

  • Re-siting existing work from the collection

Methods of Artist Selection include:

  • Open Competition - opportunity is open to any professional artist meeting eligibility requirements

  • Limited Competition - artists are invited to submit their qualifications to TPA, or through a recommendation process

  • Direct Selection - artist is chosen directly by Public Art Committee or Selection Panel

  • Hybrid Competition - a call to artists is sent to a specific (often local) mailing list, and other qualified artists are invited to submit their qualifications according to the call.

Panel Composition

Selection Panels are ad-hoc panels assembled to select an artist or artwork. The number ofpanelists and composition may vary depending on size, location and complexity of theproject. In general, panels will have a minimum of three voting members and a maximum ofseven, striving to appoint an uneven number. Composition of the panel will include:

Voting Members

  • Representatives of the department(s) responsible for the facility

  • Architect or design department representative

  • Artist or arts professional

  • Neighborhood representative

Non-Voting Members

  • TPA Administrator or a Public Art Committee member shall serve as a non-voting panel chair.

  • Advisors will be invited who represent community groups or other interested parties.

Staff will recommend panelists for each project to the Public Art Committee. Toexpedite the identification of panelists, the staff will maintain a list of qualifiedpanelists with their resumes. Panelists should be qualified in several of the followingareas: experience implementing Public Art projects; knowledge of Public Art trends andartists; knowledge of local, regional and national artists; experience and interest inworking with Tampa's communities; ability to assess the creativity, design skills andproblem-solving abilities of the artists under review; knowledge of materials and methodsof fabrication; ability to represent neighborhood where the project is located; ability towork cooperatively and effectively in a panel process.

Panels should be assembled with cultural, racial and gender diversity as a criteria.Panelists with a commercial interest in art or artists such as agents or dealers shouldnot serve as panelists. Conflict of interest statements will be provided to all panelistsprior to serving on the panel. Panelists will agree to conduct their work in a fair mannerand to be statesmanlike in the face of criticism.

Modified Panel Composition

For some projects, such as those with budgets of $24,999 or less, or where time is ofthe essence, the Public Art Committee will have the option to select one or more artiststhrough direct selection, develop a short list of qualified artists to present to a panel,and form a small panel of three people. Panel responsibilities include recommendation ofartist(s) to be commissioned or artworks to be purchased, or a recommendation regardingthe feasibility of artwork to be restored, discussion of the artwork's siting and concept,and appropriateness for the location. In making its artistic recommendation, the panelwill consider the criteria below. A panel may determine more specific criteria as the needarises.

  • Site, the facility, its architecture and function

  • Location and the communities it serves

  • Quality of the artist's previous work or artist's proposal, and its appropriateness for the site

  • Potential for vandalism

  • Durability of materials

  • Artist's ability to execute the commission.

Artist Recruitment and Outreach

For projects designated for open competition, the TPA staff will develop a Request forQualifications ("RFQ" or "call to artists") that contains thefollowing information:

  • Project description, goals, site description, facility's purpose and public and any limitations

  • Potential scope of work for artist, site options, and number of artists to be commissioned

  • Application procedures, materials requested

  • Selection procedures and schedule

  • Selection criteria for artists and artwork

  • Project budget and schedule

  • Eligibility

Staff will also develop a strategy to reach a broad, diverse constituency. To minimizestaff time and postage, grouping calls into a periodic publication should be considered.Calls will be posted on the TPA web site and listed in other relevant newsletters, websites and publications.

Art Selection Budget

Some of the expenses anticipated through the art selection process are listed below.Currently, these expenses are covered by the Public Art Fund:

  • call to artists: printing, mailing

  • other related expenses such as duplication, return shipping of models

  • artists' proposal honoraria and travel

  • non-city employee panelists' honoraria and travel expenses.

Panel Meetings

The number of panel meetings varies according to the complexity of projects. Panelmeeting sequencing will depend on the requirements of the specific project. Prior to eachmeeting, the Program staff prepares agendas and slide presentations for the artistselection panel meetings. They also prepare and distribute minutes of each meeting. Whenappropriate, panelist site visits will be arranged. At each meeting, the Department and/orinstitution occupying the facility is present to discuss its concerns. Representativesfrom the community have an opportunity to discuss concerns from their perspectives.

At the initial meeting, the panel reviews the artwork scope, potential sites, selectioncriteria, and any other requirements. The Project Designer or Design Department presentsthe facility, bringing any plans, renderings, models or other visual representations thathave been completed to date. Panelists and advisors discuss the project scope, site andconcept as well as concerns raised by the community, departments, or designer.

The panel shall review slides of artists who have submitted qualifications for theproject. Through a series of votes, the panel shall narrow the pool to finalists.Depending on the number of artists submitting, several meetings may be necessary. At theartist interview meeting, artists (or in certain circumstances, their representatives)will present their previous work, their approach to Public Art and initial ideas for thesite. If proposals are required, then the proposal shall be presented as well. The panelwill vote to select the artist(s) to be commissioned.

If a voting panelist misses one or more of the artists' interviews, then the panelistmay continue as part of the discussion, but may not be counted as a voting member. In thecase of a tie vote, the Chair, generally not a voting member shall cast the deciding vote.If for some reason the Chair is a voting member, then another TPA representativedesignated by the chair at the start of the meeting, and present through the meeting,breaks the tie. An alternate artist will be selected in case the selected artist/sdeclines the commission or is unable to enter into a contract.

Panel Meeting Follow-Up

Within two weeks of the final Panel Meeting, the staff will present the panel'srecommendation to the Public Art Committee for confirmation. The Department head andMayor's office will be informed of the confirmed recommendation.

If the Public Art Committee is reluctant to confirm the panel's first or alternaterecommendation, the Committee will meet with the Panel Chair, or the entire panel, todiscuss its concerns. Following this meeting, if the Committee will not confirm therecommendation, the project will be reevaluated for its feasibility, and the search may bereopened with a new panel, if necessary.

Artist Eligibility

All professional artists are eligible for commission or purchase. Artists may acceptcommissions once every three years from the date of a signed contract. Artists whose workhas been purchased for over $25,000 may not be considered for another purchase orcommission for three years after the purchase. Likewise, artists who have receivedcommissions cannot be considered for purchases over $25,000 for three years after thesigned contract. The Project Designer, City Staff, Public Art Committee Members, TampaMuseum of Art Staff, and their immediate family members are not eligible.